Wavo can create a structured clinical note from a patient conversation on the website or in the native iPhone and Android app. The capture experience is different on each platform.
Website | iPhone and Android app |
Shows live transcription while a standard encounter is being captured. | Captures audio locally and transcribes it after you finish. There is no live word-by-word transcript during capture. |
Includes Notes and Context, attachments, Dictation Mode, and Telemedicine Mode. | Built for in-room capture, patient assignment, template selection, and quick note review. |
Before you start
Sign in to the correct Wavo account.
Allow microphone access.
Place the device where it can hear you and the patient.
Confirm patient consent according to your practice's policies and local requirements.
Create the note on the website
Sign in at https://secure.wavo.health/en/sign-in.
Select New Encounter.
Optional: assign a patient, choose a template, set pronouns and language, add text in Notes and Context, or attach supporting files.
Select Start Encounter and speak naturally. Wavo captures and transcribes the conversation in real time.
Use Stop if you need a break, then Resume to continue the same encounter.
When the visit is complete, choose Generate Note and confirm.
Wavo processes the encounter in the background. You can switch tabs or start another encounter while the note is being generated.
Generate Note ends the capture. If the visit is not finished, use Pause instead.
Create the note in the mobile app
Open Wavo Health on iPhone, iPad, or Android.
Open the menu and tap Encounter, or start a new encounter from Clinical Notes.
Optional: tap Patient or Template.
Tap Start and speak naturally.
Tap Pause and Resume as needed.
Tap Finish Note (or Finalize Note after pausing), then confirm.
The app uploads the saved recording and generates the note. You can close the encounter sheet and continue using Wavo while processing runs. If you are offline, keep the recording on the phone and reconnect so the upload can finish.
For the full mobile workflow, see How to Record an Encounter on the Mobile App.
Review the generated note
Open the encounter when processing is complete, then:
Review the entire clinical note for accuracy and completeness.
Edit any wording or clinical detail that needs correction.
Assign or update the patient if needed.
Web: copy the note or export PDF or Word.
Mobile: edit the text and copy the note as plain text; use the website for PDF or Word export.
Always review AI-generated documentation before adding it to the patient record or using it for clinical decisions.
Tips for a strong first note
Reduce background noise and keep the microphone close enough to hear both speakers.
Choose the encounter language before capture for the best transcription accuracy.
Choose the template that matches the document you need.
On the website, add important unspoken details in Notes and Context before generating the note.
Try a fictional demo first with Trying a Demo Note in Wavo Health.