Dictation Mode: You speak directly to the AI to dictate a note, report, or document. It transcribes your words literally, formatting them magically into a structured output (e.g., “- Vitals normal, - Patient reports fatigue” becomes a bulleted list). This is perfect when you want control over the content and need a document that mirrors exactly what you say.

AI Scribe (Ambient Mode): This acts as an ambient scribing tool during patient conversations. You focus entirely on the patient, speaking naturally, while the AI listens, captures the full dialogue, and generates a clinical note (e.g., a SOAP note) afterward. It interprets and summarizes the conversation, rather than transcribing verbatim, saving you from dictating manually.

Log In: Sign in to Wavo Health at https://secure.wavo.health/en/sign-in.

Create a New Note: From the dashboard, click “New Encounter” or “Create a Clinical Note.”

Switch to Dictation Tab: In the note editor, click the “Dictation” tab (as shown in the screenshot).

Start Dictating: Click the “Start Dictation” button, and begin speaking. You’ll see your words transcribed in real-time in the “Dictation Notes” section.

Structured Formatting: If you say “bullet point” or pause in a list-like manner, Wavo formats your text as bullet points (e.g., saying “- First item, - Second item” becomes a bulleted list).

Numbered Lists: Saying “number one” or “first” can trigger a numbered list (e.g., “1. Check vitals, 2. Review history”).

Grammar and Spelling Corrections: The AI corrects minor grammar errors and misspellings (e.g., “patient feel good” becomes “patient feels good”) while preserving your original intent.

Natural Language Preservation: Wavo keeps the transcription close to your spoken words, avoiding over-editing to maintain authenticity.

Review in Real-Time: Your dictation appears in the “Dictation Notes” section as you speak.

Edit During Dictation: Pause by clicking “Stop Dictation,” then type or edit directly in the text box.

Finalize After: Once you stop dictating, you can edit the transcription, add details, or format further before saving. Click “Save” to store your note.

Apply a Template: Before starting dictation, select a template (e.g., “Extended SOAP”) from the dropdown in the note editor.

Dictate into Sections: Wavo will place your dictated content into the appropriate sections of the template (e.g., Subjective, Objective) based on your speech patterns and the template structure.

Set a Default Template: Use a custom or predefined template as your default for dictation (see ).

Speak Clearly: Dictate at a moderate pace to ensure accurate transcription.

Use Headphones: A headset with a microphone can improve audio quality, especially in noisy environments.

Pause for Formatting: Pause briefly when starting a new bullet point or list item to help Wavo format correctly.

Test First: Try a demo note to get comfortable with dictation (click “Try Demo Note” on the dashboard).

Check Microphone: Ensure your selected microphone (e.g., “MacBook Pro Microphone”) is working properly in the note settings.

Check Microphone Permissions: Ensure Wavo has access to your microphone in your browser settings.

Verify Language Settings: Confirm your language matches your dictation (e.g., English or Spanish).

Stop and Restart: If transcription stalls, click “Stop Dictation” and “Start Dictation” again.

Need Help?: Email us at [email protected] or book a demo for assistance.